Selling to stores on WeedUs

1. 1
   Go to weedus.app/auth/register.
2. 2
   Fill in your name, email, and a password, then choose the Vendor card.
3. 3
   Press Continue and enter your business details: name, address, phone, business email, and your WA producer/processor license number.
4. 4
   Press Create Account. Vendor accounts are reviewed by the WeedUs team — you'll get an email as soon as you're approved, usually quickly. Until then, signing in shows a "pending approval" message.

Once approved, open Getting Started (linked from your dashboard until you finish it). It walks you through the six steps that make your account fully operational — each one links to the right page, and progress updates by itself as you complete things for real.

The core WeedUs platform is currently free for vendors — catalog, orders, deliveries, and vendor days included.

Your home screen shows the numbers that matter — products published, orders received, upcoming deliveries and vendor days — plus shortcuts into each area.

The catalog is your storefront: what you publish here is what retailers browse and order from. There are three ways to get products in, and you can mix them freely.

Upload in bulk

1. 1
   Open Catalog and press Upload.
2. 2
   Pick a tab: WCIA File (drop the WCIA JSON your lab/compliance software exports), Items JSON (a simpler item list), or Paste JSON (paste the text directly).
3. 3
   Nothing is saved yet — your items appear in a staging preview first. Open any item to fix names, prices, or quantities; remove what you don't want; add more by hand.
4. 4
   Press Import when the list looks right. Done — they're in your catalog as drafts or published items.

Add one product by hand

1. 1
   Press Add Product, fill in the details (name, category, price, potency…), and save.

Photos, editing & publishing

1. 1
   Click any product in your list to edit it. In the edit window you can upload up to 8 photos — drag and drop, reorder them, and choose the primary photo retailers see first.
2. 2
   Use the publish/unpublish toggle to control what retailers can see. Unpublished items stay in your catalog as drafts.
3. 3
   Tick several products to bulk publish or bulk delete.
4. 4
   The same filters retailers get (category, type, THC/CBD, price, stock) work here — handy once your catalog grows.

Retailers shop your catalog, fill a cart, and send you an order — you'll get a notification and an email. The Orders page is your queue.

1. 1
   Open Orders. New orders arrive as Pending.
2. 2
   Click an order to see the items, quantities, prices, and the store's note.
3. 3
   Respond to the store (the conversation lives right there), and when you're ready, turn the order into a scheduled delivery (next section) — the order then shows as Converted and stays linked to its delivery.

The Inventory page answers "how is my product doing at each store?" Pick a retailer, and see the on-hand quantities of your products from their synced point-of-sale menu — no phone call needed. Great for spotting a store that's about to run out.

Deliveries are booked into the store's own delivery windows, with your paperwork attached up front — so the store can verify and receive you fast.

1. 1
   Open Deliveries and press New Delivery.
2. 2
   Pick the store, then one of their delivery windows and an open time slot.
3. 3
   Confirm the delivery address and add special instructions ("use the loading dock…").
4. 4
   Add driver & transport details: driver name and phone, vehicle, estimated totes, and arrival time.
5. 5
   Attach the required documents: manifest PDF, invoice PDF, and the WCIA JSON for the items (plus trade-sample docs if you're bringing samples).
6. 6
   Submit. The store is notified, and your delivery appears on both calendars. Half-finished? The form saves as a draft you can resume later.

Vendor days put your rep in front of a store's customers. Stores publish their schedules with open time slots; you book instantly — no back-and-forth.

Booking a slot

1. 1
   Open Vendor Days. The Available tab lists stores, dates, and open slots (a "Full" badge means that slot is taken).
2. 2
   Pick a slot and fill in your promotion details — brands you're bringing, product focus, your rep's name and phone, discounts, giveaways. The store sees all of it.
3. 3
   Acknowledge the store's booking checklist (their house rules).
4. 4
   Want it weekly? Choose a repeat option (weekly, every 2 weeks, monthly) and WeedUs books the whole series at once, skipping any full dates and telling you which ones it skipped.
5. 5
   Confirm — you get a confirmation number (like VD-8K2M-P4XN) and a confirmation email with the store's arrival and parking instructions.

Your bookings

1. 1
   The My Requests tab lists every booking — recurring ones carry a Recurring badge. Open one with View.
2. 2
   Need a change? Reschedule to another open slot, Cancel a single day, or cancel/extend the whole series from the booking details.
3. 3
   Before each day you'll get reminder emails: checklist (7 days out), manifest (3 days), arrival details (1 day), and a morning-of nudge.

On the day: check in with your QR code

1. 1
   Open the booking — it shows a QR code and your confirmation number.
2. 2
   Your rep shows either one at the store counter; the store checks you in. You'll see a "Checked In" confirmation, and the store's attendance record marks you present.

Need a sit-down instead of a booth? Request a meeting from Appointments: pick the store, propose a date and time, and state the purpose (product demo, business discussion…). The store confirms, suggests a new time, or declines — you'll see the status update live.

The Payments page lists every payment recorded against your invoices — amount, method (check, ACH, card), date, and the delivery it belongs to. When a store approves and pays an invoice, you'll see it here (and get a notification).

Stores issue vendor ID cards to vendors they work with — a badge with your license info and a QR code. Your card is what the store checks at the door for deliveries and vendor days.

1. 1
   Open ID Cards to see every card a store has issued to you.
2. 2
   Press Print and keep a copy with your delivery driver / rep.
3. 3
   No card yet? Ask your store contact — only stores can issue them.

Message your stores from Inbox (top menu) — conversations are organized by topic, with search — or from the floating Company Chat button that's on every page. Price lists, promo plans, delivery questions: keep it all in one thread instead of scattered texts.

• Multiple locations? The location selector in the top bar switches between your licensed locations; Manage Locations adds new ones (each with its own license).
• Profile shows your account summary; Settings is where you edit business info, change your password, and set up Google Calendar sync for deliveries and vendor days.
• The bell collects notifications (orders, payments, bookings); your whole team sees them, so nothing depends on one person's inbox.
• Questions or ideas? Profile menu → Feedback. And these guides are always at profile menu → Help & Guides.